Minutes Agendas and Accompanying Documents

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    Minutes and Agenda – Upcoming Committee Meeting Planning 2018 – 2019 MAV Offices 11 Fl / 60 Collins Street Melbourne Papers for the Planning Meeting Agenda 17 August 2018 MAV LGIG Chair Report 20 July 2018 How the role of the information management professional is being reinvented for the digital age – study Enquiry into the proposed long …

MAV Local Government Information Governance Group Minutes and Agendas 2012 – 2018

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Minutes and Agendas are uploaded with accompanying documents within 2 weeks of meetings being held. If you would like to attend a meeting as a guest, or to present a topic please contact: R.Edge@cardinia.vic.gov.au   Minutes and Agendas 2018- 2019 2018 MAV LGIG Committee Meeting 20 July 2018 MAV LGIG Minutes General Meeting inc AGM 20 July 2018 MAV LGIG …

Records Management in the News – August – December 2018

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In 2017 the Commonwealth Government announced that it proposed to enact Australian Modern Slavery in Supply Chain Reporting Requirements. The announcement came amid an increasing international and domestic focus on addressing modern slavery in the business community, including throughout the extended supply and transport chains. Identifying modern slavery is not as easy as a reviewing a workplace and confirming the …

Records Management in the News – May – July 2018

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Robotics, automation and artifical intelligence continue to feature heavily in the news, talk back radio and in documentaries and entertainment. I remember being enthralled with Star Trek, their social structure, their technological advances in medicine, communication, travel and adventure as they discovered new worlds and better ways of living.  Star Trek technology was a dream and far fetched, and yet …

Records Management in the News – January – April 2018

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Cyber Risk – Australia’s Top Ranked Risk in 2018 Recently, it has been reported that Australian government, community and business considers cyber risk our top ranked risk.  Globally this is seen as the second biggest risk for international governments, business and local companies. The most common concerns that come to mind is:- Personal data theft (consider the 143 million Equifax consumers, of which I was one) in …

Information Governance

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What is Information Governance? According to National Archives Australia, “Information governance is an approach to managing information assets across an entire organisation to support its business outcomes. It involves having frameworks, policies, processes, standards, roles and controls in place to meet regulatory, legal, risk and operational requirements. Information governance is an essential element of corporate governance that must be aligned …

Records Management in the News December 2017

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The year 2017 will be remembered as a year of change, change on a scale not seen since the industrial revolution. Our comfort zones were stretched. More has been expected with less. Our new reality is that change is constant. We were told “Learn to be flexible.” “Get with the flow.” “Adapt and embrace.” “Broaden your comfort zone.” In 2016 …

SAI Global Subscription to Australian Standards and International Standards 2017

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Access to the Australian Standards is available to all Victorian Councils who have subscribed through the MAV agreement. The agreement with SAI Global was coordinated through the Local Government Information Governance Group, MAV Procurement and SAI Global to ensure that a cost effective means of access to the Standards that did not breach copyright or infringe licensing was available to …

Records Management in the News – July – September 2017

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Artificial intelligences (ai) seems to be breaking into the news, featured in magazines and online blogs, and promoted in the latest movies. While last year was called the year of the digital Tsunami, this year appears to shaping into the dawn of artificial intelligence. We are told it will touch every person and every aspect of our lives. Every job …

3.1.1 Agenda and Minutes 2016 – 2018

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Agendas and Minutes of Local Government Information Governance Group meetings are maintained by the Secretary of the MAV LGIG, Kristy Matthies. Included with the minutes are documents and presentations discussed at each meeting. Members Meeting July 20 2018  Agenda MAV LGIG AGM 2018 07 20 Agenda MAV LGIG Members Meeting and Workshop 2018 07 20 Agenda MAV LGIG Committee Meeting 2018 07 …

Data Security and the Dark Web

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Data security has always been a priority for records and information management professionals. We now live in the digital age. With the transition from paper to digital business transactions we need to be more diligent than ever to ensure all steps are taken to meet every security requirement that protects personal, sensitive and business intelligence data. The consequences of not …

Artificial Intelligence in the News

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My earliest memories of the concept of artificial intelligence was when I watched my first Star Trek episode way back in the 1970’s. I don’t think anyone was really using the term then but the concept was there with the talking, walking robots of Star Trek, Dr Who and Lost in Space. However, at the time, it was all just …

Performance Measures and Compliance Monitoring Workshop Papers April 2017

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Compliance monitoring and establishing performance measures is a crucial part of any sound record keeping program. Records management is the responsibility of all members of an organisation. The following documents will support you design and maintain an effective compliance monitoring program within your organisation. Presentation – Developing Compliance Program – final Presentation – Developing RM Key Performance Indicators – final …

Information Governance ToolKit and Minutes of April and June LGIG Meetings

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Information Governance is critical is a post paper dependent and transforming digital world. More than ever information can easily expose organisations and individuals when security is poor and the value of data is misunderstood. A good information governance strategy that is implemented and effectively applied across the organisation can save much grief. A good starting point to understanding your needs …

Records Management in the News – January – March 2017

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2017 has got off to a roaring start. The new catch cry is that change is the new normal. Talking with some of my colleagues, the reoccurring phrase has been “we thought we would have a moment to catch our breath” post Christmas. But no! The technology landscape is rapidly changing. The political landscape is rapidly changing. Globally we seem …

Records Management in the News October – December 2016

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2016 has definitely been the year of digital tsuanami. It has also been called the year of digital disruption. There has been an overwhelming number of news articles, reports, posts and tweets published on digital advances, data breaches and subsequent consequences, messages on how digital will change jobs and what it means to have a job. But the common purpose …

Records Management in the News – March April 2016

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We keep hearing the term ‘Information Tsunami’ in describing the pace of technology development and the consequential change happening within the workplace and society.  Only 3 months into the year, it is proving to be the fact.  The technology leap is here.  What does this mean for records management practitioners? In the first instance it can be scary as we see …

Records Management in the News – January February 2016

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Will 2016 be a great year for records management? Records management is still in the news.  Some of our news stories refer back to stories from 2007 as issues come home to roost.  Government awareness of the importance of good practice, of going digital to compete in the global market, importance of managing security risks are getting a mention in the …

Records Management in the News – November December 2015

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As we move through the 21st Century we will hear more and more about “Cognitive Computing”.  What does this mean? Having computers behave and interact like people is the future. Sam Volkering, reporting from London on the advances of robotics and how this may affect services we currently deliver. While some may see this technology as a threat, it need not …

Records Management in the News – September October 2015

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Information and Records Management continues to feature in our news.  The shift towards digital governance and digital business is increasing creating a demand for good knowledge and information workers. The evidence shows that there is greater expectation for records professionals to work more closely with Information Technology professionals and build greater knowledge and skills on a process, integration, people and culture …

Records Management in the News August 2015

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August 2015 has been a big month for records managers.  From matters relating to application and management of big data, technology changing the job landscape which will ultimately affect us, to hackers and  security leaks, the stories keep on coming.  Of particular interest is the speed at which technology is changing.  The challenge is to keep up with it. How are we …

2.2.3 How to join the LGIG Committee and Terms of reference

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All expressions of interest for participation in the MAV Local Government Information Governance Committee should be sent to either : Tim.Newbegin@boroondara.vic.gov.au  or  R.Edge@cardinia.vic.gov.au. The group Terms of Reference is drafted for consultation. Draft Constitution of MAV LGIG GROUP 24th July 2015

2.4.2 Important Stakeholders and useful Links

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The following are important stakeholders that may be of interest The Public Record Office Victoria: www.prov.vic.gov.au FOI Commissioner: www.foicommissioner.vic.gov.au/ Commissioner for Privacy and Data Protection: www.cpdp.vic.gov.au CLEDS: www.cleds.vic.gov.au Office of Health Services Commissioner: www.health.vic.gov.au

2.4.1 Current Projects

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The following activities are priorities for 2015 – 2016 for the MAV LGIG:- 1) Managing Councillor Records (Public Records Act 1973, Privacy and Freedom of Information Implications) – A Discussion Paper 2) PCI DSS and Managing Credit Card Information – A Discussion Paper 3) Digital Signatures – Legal and Operational Considerations (This is currently operational in Local Government and is being …

2.3.3 Meetings and Events

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The next AGM and members meeting will be held at MAV, Level 11, 60 Collins Street, Melbourne on the 4th December 2015 commencing at 10AM. Members must register with the MAV LGIG Committee Secretary on R.Edge@cardinia.vic.gov.au to hold a seat for the day as capacity is limited. Refer to the Minutes and Agenda section for further details. 2015 12 04 Agenda MAV LGIG AGM …